Compress Outlook PST File – Reduce PST Size Without Any Hassle

admin | January 1st, 2019 | outlook

As you all know, that the Outlook stores its mailbox data into PST file format. So, the foremost concerned of the users is size limit of PST file. Mainly, the size of your MS Outlook mailbox grows by generating and receiving components. When you delete some of the elements from your Outlook Mailbox, its size might not decrease properly. All the items might be going into the Deleted Items folder, and in this way, they are still available in the file. Because of the Outlook PST file size limit, the PST data file is unable to save more data than its size limit. In this situation, most of the users are looking for an appropriate solution to compress Outlook PST file size. So, in this write-up, we are going to let you know the best approaches to reduce PST file size without any obstruction.

Why Do You Require to Compress Outlook PST Files?

If you do not compact your PST file size. So, you may face several issues. Some of them are explained below. Have a look:

  • Occurs Corruption in PST File: When the PST file size is being increased by its actual size so, it may lead to corruption in PST file. Just because of large size Outlook PST files, the chances of high corruption increases continuously. If in this kind of situation, you do not require to compress Outlook PST file, then you can also split large sized PST file.
  • Data Loss Issues: If your Outlook PST file is cross over the version size limit of MS Outlook. In this circumstances, the data saved in the particular file eminently gets corrupted or lost. So, there is only one to get rid off i.e., compress PST files and reduce their size limit or clean extra storage space for another file.
  • Hanging & Sluggish Performance: Exceeding PST file size is always the main reason of system hanging and its sluggish performance. So, if you need to compress Outlook PST files in bulk, then you can follow the below-listed manual and professional solution.

Compress PST File Using A Direct Manual Method

Here, to implement the manual solution you just need to follow all the below-explained steps. All the measures are discussed in a descriptive manner.

  1. Initially, start Outlook application and then delete any component from the mailbox that you do not need to keep.
  2. Now, open the folder list view. Here, click on the Folder List icon display at the bottom of the Navigation pane wizard or press CTRL + 6 keys altogether.
  3. Then, in the Navigation pane wizard, simply right-click the Deleted Items folder. And choose Empty Folder.
  4. Here, click on the File tab and then choose Info >> Account Settings…
  5. Afterward, the Account Settings wizard will show properly. So, hit on Data Files tab, and choose the Outlook data file.
  6. Hit on the Settings option.
  7. At last, on the MS Outlook Data File window, choose Compress Now button to compact Outlook PST file.
  8. You have to wait for sometime until the compact procedure gets successfully completed.

Special Note: Do not quit MS Outlook application after you compress Outlook PST file.

“I am facing some issues to manage my multiple large sized PST files. Now, I need to compress my all PST files appropriately and also ignore the 2 GB file size limit. I tried so many manual ways to reduce PST file size. But there is no one who provides me with satisfactory resultant to compact all .pst files efficiently. So, please furnishes me an alternative to compressing Outlook PST file instantly. Thanks.”

Method to Compress Multiple Outlook PST File Instantly

The above-stated manual solution is not capable to compress multiple Outlook PST files. So, here is an alternative named as PST Compress utility to do the same. This tool is prominent to compact large PST file size by removing, extracting and saving attachments. Mainly, this compactor tool compresses Outlook PST file of both ANSI and UNICODE file types regardless of Microsoft Outlook version. Moreover, software is compatible with all advanced and below versions of Windows Operating System.

It’s Time To Verdict

Here, in this article, you got the best and reliable solutions to compress Outlook PST file without any hassle. Both manual and automated techniques are capable to provide you better resultant. But the free solution has some limitations. So, if you need a keen and sorted approach then you have to go with PST Compress software. Moreover, it depends on you which one you need to select.