How to Export List of Contacts from Outlook to Excel?

admin | July 9th, 2021 | outlook

Summary: Want to export list of contacts from Outlook to Excel but not sure how to do it? Then, do not worry as we will provide the best solution in this article.

Contacts are the key factors for any business. Having good contacts can make or break a deal for you. Hence, it becomes extremely important to maintain a revised list of contacts to be able to access your clients or your friends in the blink of an eye.

Contacts list can contain information such as names, multiple phone numbers, email ID, address, place of work, home address, etc. You can convert the Outlook contacts in a format suitable for Excel or other spreadsheet programs. The most common file to save this list is the CSV file. The comma-separated values file or CSV format saves the data in records and fields. You can save every detail in separate columns. It is also known to be easily readable.

So, in this article, we will learn how you can export the data in the presence and absence of Outlook.

How to Export List of Contacts from Outlook to Excel?

There can be two scenarios arising here, one is the absence of MS Outlook and another one is its unavailability. If you have Outlook, then perform these steps:

  • Run Outlook and tap on the File button.
  • Select ‘Open & Export’ and then go for ‘Import/Export’ option.
  • Choose the ‘Export to a File’ button & click on Next.
  • In the next window, select the folder to export contacts from.
  • Now, search for a location on your system to save it.
  • Next, match the custom fields of the contacts.

Done! You can now open this file in Excel or any spreadsheet program of your choice. There can be another cause such as the absence of Outlook or its constant crashing making it difficult to work with. So, if you have a PST file you can install SysTools vCard Export tool that helps you with the conversion of the Outlook contacts into various file formats including CSV.

Steps to Export List of Contacts from Outlook to Excel

    1. Download the utility on your device and click on the add file/ folder option.

Free Download Purchase Now

download software
2. Then, the software will scan this file for any error.

scan outlook files
3. After the checking is done, it will show a preview along with all their details.

preview outlook contacts
4. In the next window, click on CSV format and proceed.

select csv format
5. At last, provide a location to save this file & click on ‘Export’.

export outlook to excel

As in the previous method, open the resultant file in Excel.

Frequently Asked Questions

  1. Can I convert the Outlook contacts created by the 2019 version?
    Yes, you can easily export the contacts from Outlook 2016, 2019, 2013, etc.
  2. Does this software convert all fields of the contacts?
    This tool is capable of converting all attributes, details, & attributes of the contacts.

Related: How to Import OLM Contacts to Outlook? Top Ways


In this article, you got a detailed explanation of how to export list of contacts from Outlook to Excel. You can use any of the above-mentioned methods that suit you the best. The tool we recommend provides you the safest environment to execute the process that comes with multiple features. It has the option to export multiple files in a single attempt while maintaining data integrity.