How to Save Mac Outlook Emails to Hard Drive? – Quick Tips

admin | July 20th, 2021 | How to, Mac Outlook, technology

Summary: Learn how to save Mac Outlook emails to hard drive in various formats to be able to access them anywhere.

It is all well and good to have your data saved online but you also cannot deny the benefits of having your data saved on a hard drive. This way, you have more control over your important information and can always rebound to it in case you face any troubles. You can also send the hard drive around your organization to let your people have an access to the required data without needing to forward it to them over and over again. Such reasons make it an lucrative option to save Mac Outlook emails to hard drive.

Mac Outlook uses an OLM file which is its proprietary file format and cannot be accessed by other platforms. It is easy to export the emails in OLM format on your hard drive but if you do not have Mac Outlook installed and properly configured, you cannot access it. So, in this article, we are going to explain how you can save your emails in various formats so that you have the flexibility to use them on your desired application.

How to Save Mac Outlook Emails to Hard Drive?

To export emails from Outlook for Mac, you must follow the below-given steps:

  1. Launch Outlook for Mac on your system. Now, click on File from the top left.
  2. From the drop-down list, choose the Export option.
  3. A new window will pop up, choose emails and click on Continue.
  4. Now, select the destination to save the emails. Choose a folder from your system.
  5. At last, click on “Continue” to save Mac Outlook emails.
  6. You can now easily copy and paste the files to the desired location.

As we discussed, you must convert this file to other formats to be able to read it on other platforms without any issues.

The SysTools Mac OLM Converter tool is the best utility out there that provides great features. Let us first discuss how to export them to other types.

Save Mac Outlook Emails to Other Formats

  1. Download the software on your system and install it. Now click on Add File or Folder to load them.

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add mac outlook emails

2. On the next screen, you will be provided with several file formats as shown below:

choose final format

3. Click on any of these files and apply settings respectively. Browse a location to save the resultant files.

settings to save mac outlook emails

4. At last, hit the Export button to continue to save the emails.

mac outlook emails saved

Features of the Software

Here are some noteworthy features of the tool to save Mac Outlook emails to hard drive in other file types:

  • Export multiple email files in a single attempt.
  • Supports Mac Outlook 2019, 2016, and 2011.
  • Preserves the folder hierarchy and structure.
  • Selectively export the files using various filters.
  • Supports attachments along with the emails.
  • Exports all data types to many file types.

Read More: Transfer Contacts from PST File


You can now easily save Mac Outlook emails to hard drive using the methods we mentioned above. You must follow all steps carefully and you will get the desired results in no time. The tool that we recommend here is the best utility out there that helps you secure the source file and process them in a safe environment.